Introduction:
- Seamless
Video Calls: MS Teams will be our main
platform for all video meetings, making it easier to connect with
colleagues and clients.
- Improved
Communication: We’re moving away from
3CX chat and will use MS Teams as our primary instant messaging tool for
internal communication. This will help streamline conversations and keep
everything in one place.
- Increased
Efficiency: Teams integrates with
other Microsoft 365 apps, so you’ll have everything you need to
collaborate and stay organized within a single platform.
If for any reason MS Teams isn’t installed on
your device yet, or you can’t find it, please submit an IT ticket to resolve
the issue.
Functionality a tips
Calling in MS Teams
1. When you first start MS Teams
and don’t have anyone added as a Chat you can start A call through the Calls
tab on the left side of the screen.
After clicking on it you can type in the
name of the person you want to have a call with.
After selecting the person just click call.
2. Calling from chat
When selecting the Chat icon you can create
a new chat by clicking on the start chat icon and type in the parson you want
to create a chat with.
Or you can select from the existing ones.
After selecting person click in the phone
icon in top right corner.
You can choose between Audio and Video
call. Difference is that Video will call with camera on by default.
Setting Up calling in MS Teams
After connecting to the person or meeting you
will see a new window appear.
Here you can configure settings before
connecting.
You can turn on/off your camera, microphone
and select the input for it.
After having everything set up and you are
ready to call just click the Join Now button. (this wont appear if you
are the one calling a person from chat)
In a call
This is same for meetings and 1 on 1 calls
When you join in meetings you created you
will be asked if you want to invite people.
You can do so with meeting link or directly
adding them by searching for them.
If you are in a meeting you didn’t create
but want to add a person you can do so through People icon
Same applies to 1 on 1 chats but you want
to add another person to the call
There are multiple choices
1. Looking up the persons name
2. Sharing Invite through Link
3. Selecting from suggestion tab
Sharing your screen during a call/meeting
You can share your screen during
call/meeting by clicking on the share icon and selecting either your entire
screen or just a window.
Creating chat with multiple people
By clicking on the Chats tab and clicking
on the create a chat icon you can type in users you want to create a chat with.
Removing people from group
You can remove people from group by
selecting the people icon in top right corner. After that click the X button
next to the person you want to remove. New prompt will appear to confirm
removal.
Setting up Meetings in MS Teams
You can start a meeting through
1. Group chats
2. 1 on 1 chat (by inviting
another person to the call)
3. In teams tab (if you are a part
of a team)
4. Calendar tab
Creating meeting through group chats and 1
on 1 chats is the same.
Clicking either on the call or meet now
button
In Teams tab when you have selected a
channel where you want to create a meeting you click on the camera icon and
select either Meet now or Schedule a meeting.
In calendar you can create a meeting like
you would do it in outlook calendar.
Select either Meet now or New meeting
buttons
For detailed meetings settings or how to
set up a meeting so you don’t need to attend please visit our FAQ and search for MS Teams. You will find other
guides for the software.
Booking without attendance link : https://itfaq.teamwork.nonstopconsulting.com/office-365/how-to-book-a-meeting-in-ms-teams-without-attending